Code of Ethics

The Code of Ethics establishes the rules of conduct governing members of the Board of Trustees when acting for or on behalf of the Montfort Hospital Foundation. It therefore guarantees and promotes the integrity, objectivity and transparency of their duties. It also supports their ability to champion the Foundation’s mission, vision and interests.

This section provides an outline of the Code of Ethics governing the actions of Foundation administrators.

General Responsibilities

  • Act with integrity, impartiality, loyalty and in good faith while exercising the role of Administrator.
  • Carry out private business in a manner that will not interfere with the duties of an Administrator.
  • Do not use any information obtained in or during the performance of the duties of an Administrator for personal gain or the benefit of a third party.

Rules of Conduct with respect to Conflicts of Interest

  • Avoid situations that constitute a real, potential or apparent conflict between their personal interests and the mission assigned to them.
  • Accept no gifts, hospitality or other advantages except that which is customary and of modest value.
  • Do not grant, solicit or accept undue favours or advantages for themselves or for a third party.

Donations and Financial Accountability

  • The Foundation shall prepare and issue official income tax receipts for monetary gifts and gifts-in-kind. It will also issue written acknowledgements of contributions not entitled to be officially receipted.
  • All fundraising solicitations by or on behalf of the Foundation shall disclose the Foundation’s name and the purpose for which the funds are being solicited.
  • Donors have the right to remain anonymous. Their privacy shall be protected at all times.

Fundraising

  • Fundraising solicitations on behalf of the Foundation shall be truthful and shall accurately describe the Foundation’s activities and the intended use of the donated funds.
  • When the Foundation conducts online solicitations, its practices shall be consistent with or exceed the provisions of the Canadian Code of Practice for Consumer Protection in Electronic Commerce. In the case of face-to-face solicitations, it shall verify the affiliations of the person representing the Foundation and safeguard any confidential information about donors.
  • The Foundation shall provide, upon request, available information on the gross revenue, net proceeds and costs of any fundraising activity. The Foundation shall not pay fees, commissions or percentage compensation based on contributions. Furthermore, it shall not sell its donor list.

Financial Practice and Transparency

  • The Foundation’s financial affairs shall be managed in a responsible manner. They shall also meet the requirements of applicable provincial and federal legislation, and comply with the Foundation’s practices.
  • All donations shall be used to support the Foundation’s specified objectives.
  • Reports and financial statements shall be produced in a transparent and accountable manner. The cost-effectiveness of the Foundation’s fundraising programs shall be reviewed by the Board of Trustees.